1. Who We Are
CodeBook AI is our trade name, which is owned and operated by Odin Professional Development, LLC, incorporated in Arizona. CodeBook AI (“we”, “our”) is committed to the principles we advocate for our clients: ethical and responsible privacy and use of Artificial Intelligence. This Privacy Notice describes how we hand and protect your personal information, our purposes for collecting personal information, and the rights you have regarding your personal information. If you have any questions or feedback, please email us at [email protected].
2. Scope
This Notice applies to our website, www.CodeBookAI.com, including all subdomains that link to this Notice, as well as our interactions with you or use our services online or in-person. We define “Personal Information” as any information that identifies, relates to or can reasonably be linked to an identified or identifiable individual, as defined by applicable legislation. As a user of our site or otherwise interacting with us or our services, you acknowledge this Notice.
3. What Information We Collect
We only collect Personal Information that is relevant and reasonably necessary for us to provide our Services to you. The following are the types of Personal Information we collect, the purpose for the collection, from whom we have collected it and with what types of organizations we share it.
Information provided by clients, potential clients, and website visitors, which may include the following:
- Contact information.
We may collect information such as your first and last name, email address, home or business address, telephone numbers, and mobile numbers.
- Financial and commercial information.
Related to our services performed, we may collect information such as your credit card or debit card number, bank account information and your payment, service and purchase history.
- Social media information or other information in the public domain.
We may collect information such as social media handles, content and other data shared with us directly, through third-party tools, and via Internet search.
- Related business information associated with conducting our services
As part of our consultation services for privacy, security an AI governance, we may collect information to support risk assessments, data privacy impact assessments, policy and process development, and other related information. Such information is typically exchanged after mutual execution of a Non-Disclosure Agreement (NDA), which lays out expectations and responsibilities beyond this privacy notice. All such information is provided by you voluntarily and will be deleted and/or returned upon request.
- Emails, meeting notes, recordings, and transcripts
As part of our interactions with you as a client, potential client, partner or industry colleague we may capture the content of emails, meeting notes, video and audio recordings, and meeting transcripts. We may use AI applications to transcribe and summarize the conversation.
We may collect Personal Information via the webforms or inputs/uploads on our Site, and through telephone calls, letters, emails and other communications with you:
- IP-Related Information
Like most websites, our site may collect certain information automatically, such as your IP address, browser type, referring/exit pages, operating system, date/time stamp, and clickstream data. This information is used to analyze trends, administer the site, track users’ movements around the site, and gather demographic information about our user base.
4. Business Purpose and Legal Basis for Collecting and Processing Personal Information
CodeBook AI collects Personal Information where we have identified a business purpose for the collection, and we only collect information that is proportionate, relevant and necessary for that purpose. The following represents our collection purpose:
- To enhance, promote, and deliver our offerings
- To respond to questions and requests
- Researching and understanding prospective clients
- To improve our website
- To send periodic emails about our services, company news, or related information that we think you may find interesting
- To combat and avoid fraud
- Verify identity
- To protect our rights, property, or safety, as well as that of our clients and website users
- To facilitate our relationship, and to plan and interact with you
We rely on the following legal bases for processing your Personal Information:
- Contractual Basis:
- To facilitate provisioning our ServicesTo manage accounts and records
- To handle your inquiries and requests
- Legitimate Interests:
We process your Personal Information for our legitimate interests, where it does not override your rights and freedoms. Examples of legitimate interests include:
- To respond to your customer service inquiries and requests for information
- To maintain, improve, and analyze our Site and Services we offer
- To conduct marketing activities
- To detect, prevent, or investigate security breaches or fraud
- To facilitate the functionality of our Site
- Legal Compliance: To comply with our legal obligations
- Consent: We process your Personal Information where you have given us permission to do so. You may withdraw your consent at any time.
5. Cookies And Tracking Technologies
We use cookies and other related technologies (for convenience all technologies are referred to as “cookies”). Cookies are also placed by third parties we have engaged. In our Cookie Consent and Notice, we inform you about the use of cookies on our website and your options for managing how we use cookies. We may use the following types of cookies:
- Technical or functional cookies
Some cookies ensure that certain parts of the website work properly and that your user preferences remain known. By placing functional cookies, we make it easier for you to visit our website. This way, you do not need to repeatedly enter the same information when visiting our website and, for example, the items remain in your shopping cart until you have paid. We may place these cookies without your consent.
- Statistics cookies
We use statistics cookies to optimize the website experience for our users. With these statistics cookies we get insights in the usage of our website.
Our Site may contain links to other websites. We are not responsible for the privacy practices of such other websites. Links on our site do not imply and endorsement of the referenced site, not any affiliation.
You can opt out of non-essential cookies by opting-out of cookies in our Sites’ cookie preference page. Note that if you turn cookies off, you may not be able to benefit from the full functionality of our site.
6. Disclosures
- We do not sell, trade, or rent your personal information to third parties
- We share your Personal Information with our third-party, trusted service providers as necessary to run our business
This includes our partners and service providers providers for services such as finances and accounting, legal, website hosting, data analysis, information technology, email delivery, auditing, and other services. In all cases, we share only the minimum information required to facilitate the function of the service providers, based on the nature of the service provider.
- With partners, or potential buyers, as part of any reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of our business, assets or stock (including in bankruptcy or similar proceedings)
- We may disclose your information when required by law, to enforce our site policies, or to protect our or others’ rights, property, or safety
- For any other purpose with your permission or as directed by you
7. Retention
We retain Personal Information only for as long as is necessary for the purposes it was collected or as legally obligated.
8. If You’re Outside The United States
This Site is operated in the United States. If you are visiting the Site from a location outside of the U.S., your Personal Information will be maintained on web servers and systems located within the U.S. The data protection laws in the United States may differ from those of the country in which you are located, and your information may be subject to access requests from governments, courts, or law enforcement in the United States according to laws of the United States.
9. Security
We implement reasonable security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction.
However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.
10. Children’s Privacy
Our Site is not intended for use by children under the age of 18. We do not request, or knowingly collect, any personally identifiable information from children under the age of 18. If you are the parent or guardian of a child under 18 who you believe has provided her or his information to us, please contact us using the information in the Contact Us section below to request the deletion of that information.
11. Your Privacy Rights
We strive to honor and respect data subject rights (“Privacy Rights”) to individuals across whatever jurisdiction our visitors reside. Different jurisdictions have specific rights. Depending on where you reside, you may have the following rights:
- To know the categories of Personal Information we collect, the purpose of collection, how long we retain Personal Information, and whether that information is sold, shared or disclosed and to whom
- To request access to your Personal Information or have your Personal information transferred to another controller
- To request deletion or correction of your Personal Information
- To opt out of the sale or sharing of your Personal Information
- To opt out of some types of Automated Decision-Making (ADM), including profiling, or to request human intervention or information about how ADM is conducted
- Not to be discriminated against for exercising your privacy rights
- To withhold or withdraw consent for the processing your Personal Information
12. Exercising Privacy Rights
You may make a request to exercise your rights over your Personal Information by contacting us using the information in the Contact Us section below.
In order to honor your rights requests, we may require you to confirm your identity. Our ability to respond to your rights request relies on our ability to verify your identity. If we’re unable to comply with your privacy rights request, we will notify you of the reason for the denial within 30 days of receiving the request.
13. Privacy Notice Changes
We reserve the right to update or change this Privacy Policy at any time. Any changes will be posted on this page with an updated revision date.
14. Contact Us
If you have any questions or suggestions regarding this Notice, please contact us as follows:
Odin Professional Development, LLC, Doing Business As (DBA) CodeBook AI.
11615 N 131st Street
Scottsdale, Az 85259
email: [email protected]